//What we accomplished for our clients
Document Management Application
// Overview
About Our Client
Considering post-pandemic trends, companies around the world acknowledge the importance of digital transformation and seek for software solutions to ensure complete control over their knowledge and data.
The ability to access documents from anywhere, automate workflows and work efficiently in a digital environment are the most important indicators of digital transformation in document management and, therefore, of organizational development.
Business Need
Organizational development not only drive business effectiveness and improve organizational performance, but also comes with major challenges: more employees, new locations, important requirements. The pandemic, for example, convinced businesses to adopt long-term solutions for teleworking, maintaining at the same time a collaborative approach and resource accessibility.
Adopting a document management system requires a complete understanding of existing business needs and potential benefits. A comprehensive DMS solution is far more than a digital storage space – at some point, robust document management capabilities are no longer sufficient for growing organizations. With more partners and staff working remotely, a DMS solution should act as a collaborative platform, as well as a workflow management system.
Solution
For all the organization in need, Ropardo makes collaboration easy and secure with TeamSpace – a mature document management solution. Team Space is equipped with essential features to streamline knowledge management and enhance collaborative work within project teams and partners, where the client wants – in the cloud or on premises. Our solution goes beyond document management and brings to organizations full control and protection of sensitive data.
Here is a tour of the most powerful features:
Digital Workspace
TeamSpace enables project-based organization with customizable roles, task tracking, and message groups. Email replies are imported into the platform, centralizing communication. Notifications are sent automatically, and users can unsubscribe anytime.
Document Management System
Store and manage files in structured folders with versioning, comments, mobile access, and WebDAV integration. Permissions are flexible and inheritable, supporting collaborative editing and browser or device-based access.
Integration
TeamSpace integrates with Google and Facebook, supporting login, file access, and widget exports. Its plugin-friendly architecture ensures compatibility with external apps and future custom extensions.
Project Knowledge
Each project can include a collaborative wiki with version tracking. Team members can edit content without email attachments, ensuring real-time updates and access to previous document versions.
High-end Security
Security is embedded throughout development. Data is protected with SSL, and users can define custom web domains and security configurations for full control over access and protection.
"I’m done with the stress of who’s doing what and trying to figure out what’s going on within our workflow. Now my team members are in the driver’s seat, and I know where we stand and what’s going on, anytime!"
- Cinzia, Project Manager
Key Benefits
With advanced Document Management capabilities, TeamSpace is perfect for organizations who accommodate tens or hundreds of users, multiple projects, and clients. The solution provides an optimal mix of flexibility and control over data. Both of these key attributes ensure a wide range of benefits:
- Risk mitigation in a responsive document environment
- Better collaboration and increased productivity
- Easy compliance management
- Time efficiency with the automation of redundant processes
- Pro-environment approach and paperless offices
